Privacy Policy
Privacy Policy for S&G Dance Academy
At S&G Dance academy, we are committed to protecting and respecting the privacy of our students, especially those under the age of 18. This Privacy Policy outlines how we collect, use, store, and protect personal data provided by students and their guardians.
1. Information We Collect
We collect personal information from parents, guardians, and students for the purpose of enrolling and teaching dance classes, managing events, and communicating with families. The types of information we collect include:
- Personal Identifiable Information (PII):
- Student’s full name, and date of birth
- Parent/guardian contact information (name, address, phone number, email).
- Emergency contact information.
- Medical and health information (such as allergies, injuries, and medical conditions) necessary for the safety of the student.
- Payment and billing details for fees.
Photos and Videos:
- Occasionally, we may take photographs or videos of students during class or events for promotional or educational purposes. We seek parental consent for the use of such images or videos.
2. How We Use Your Information
We use the personal information we collect for the following purposes:
- Class Enrolment and Attendance:
To manage the registration and attendance of students in our dance programs.
- Communication:
To communicate important information, such as class schedules, cancellations, events, and updates related to the dance school.
- Health and Safety:
To ensure the safety and well-being of the students during classes and events, including emergency contact information and medical details.
- Payment and Billing:
To process payments, manage accounts, and issue receipts or invoices for fees.
- Promotions and Marketing:
If consent is given, we may use photographs or videos of students in promotional materials, such as our website, social media pages, and print publications.
3. Data Security
We are committed to protecting your personal information and ensuring that it is securely stored. All data collected is kept in a secure database with restricted access. Payment information is handled by trusted third-party payment processors and is not stored by us.
4. Sharing of Information
We will not share, sell, or rent your personal information to any third party for marketing purposes. However, we may share personal data with third parties under the following circumstances:
- Emergency Situations:
In the case of an emergency, we may share relevant health information with medical professionals or emergency services.
- Service Providers:
We may share personal data with trusted third-party service providers who assist in the operation of our business (such as payment processors, email providers, or website hosts). These providers are obligated to protect your data in accordance with applicable privacy laws.
- Legal Compliance:
We may disclose personal information if required to do so by law, regulation, or legal process (e.g., in response to a court order).
5. Consent for Children Under 18
For students under the age of 18, we will obtain consent from a parent or legal guardian before collecting personal information. We may also seek permission to use photographs or videos of children for promotional purposes. Parents/guardians can withdraw consent at any time by contacting us.
6. Retention of Data
We retain personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy or as required by law. If you wish to have your personal data removed, please contact us, and we will delete your information, unless we are required to retain it for legal or contractual reasons.
7. Your Rights
Under data protection laws, you have the following rights regarding your personal information:
- Right to Access:
You have the right to request access to the personal data we hold about you and your child.
- Right to Rectification:
You have the right to request corrections to any inaccurate or incomplete personal data.
- Right to Erasure:
You have the right to request that we delete your personal data, subject to legal or contractual limitations.
- Right to Object:
You can object to the processing of your personal data for certain purposes, including marketing.
- Right to Data Portability:
You have the right to request a copy of your data in a portable format.
If you would like to exercise any of these rights, please contact us at info@sgdanceacademy.co.uk.
8. Updates to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices, services, or legal requirements. Any updates will be posted on our website, and we will notify parents/guardians of any significant changes.
9. Contact Information
If you have any questions or concerns about our privacy practices or wish to discuss how we handle your personal data, please contact us at:
S&G Dance Academy
By enrolling your child in our dance programs, you agree to the collection and use of your personal data as outlined in this Privacy Policy. Thank you for trusting us with your child’s information.